Ready to Respond: Emergency Preparedness Coordinator

The Emergency Preparedness Coordinator manages the development of an organization’s Disaster Staffing Plan. Using the following tools, the EPC will:

  • Assign disaster response roles
  • Customize toolkit materials
  • Lead a tabletop exercise
  • Perform ongoing maintenance to the plan

 

Tools for the EPC

EPC User Guide
User Guide
Provides the EPC with a step-by-step guide to using the toolkit and preparing staff for their disaster response roles.
EPC staffing chart
Staffing Chart
Shows recommended Disaster Response Roles to be filled by the organization’s staff. It is based on a chain of command led by the Incident Commander.
EPC Tabletop Facilitator Guide
Tabletop Facilitator Guide
Helps the EPC prepare for, conduct and follow up on the organization’s Tabletop Exercise.
EPC Tabletop Evaluation Form
Tabletop Evaluation Form
Answers questions about the strengths and weaknesses of the Tabletop Exercise and how to improve it.
EPC After Action Report Guide
After Action Report Guide
Helps the EPC write an After Action Report (AAR) after every Tabletop Exercise or disaster. The report helps to evaluate staff performance and the overall effectiveness of the organization’s Disaster Staffing Plan.
EPC Tabletop Exercise Presentation
Tabletop Exercise Presentation
Helps the EPC conduct the Tabletop Exercise. It includes a simulated disaster scenario, staffing chart, sample agenda, and discussion questions.

 


Disaster Response Roles

Each Disaster Response Role has a Job Action Packet that includes a Job Description, Job Action Sheet and tools unique to each role.

Download the entire Ready to Respond: Disaster Staffing Toolkit which includes all Job Action Packets.

ny-disaster-epc-51x51.jpg Emergency Preparedness Coordinator
Manages the development of the organization’s Disaster Staffing Plan, prepares staff for their disaster response roles and oversees ongoing maintenance. 
ny-disaster-incident-commander-51x50.png Incident Commander
Overrides normal operating procedures and protocols to direct organizational resources to disaster preparedness and response and recovery actions.
ny-disaster-ext-comm-liaison-51x50.png External Communications Liaison
Directs and approves the organization’s messaging to media, funders, government agencies and other external stakeholders.
ny-disaster-logistics-chief-51x50.png Logistics Chief
Makes arrangements to move staff, equipment and supplies to and from sites that need additional resources.
ny-disaster-bus-continuity-chief-51x50.png Business Continuity Chief
Remains aware of the organization’s cash needs and insurance coverage, maintains vital business records, and oversees important financial and operational matters
ny-disaster-team-leader-51x50.png IT Team Leader
Ensures the continuity of essential communications technology and computer systems.
ny-disaster-hr-team-leader-51x50.png Human Resources Team Leader
Provides information to support optimal deployment of staff and volunteers in disaster response and recovery.
ny-disaster-housing-chief-51x50.png Housing Chief
Directs the Building Protection and Resident Engagement Team Leaders to focus their efforts on emergency preparedness and response and recovery actions at each of the organization’s properties.
ny-disaster-building-protection-tl-51x50.png Building Protection Team Leader
Takes all actions necessary to protect the infrastructure of an assigned building, including electrical, mechanical, water, steam, gas and elevator systems.
ny-disaster-res-engagement-tl-51x50.png Resident Engagement Team Leader
Takes all actions necessary to communicate with residents and help raise their preparedness.

 

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