Ready to Respond: Emergency Preparedness Coordinator
The Emergency Preparedness Coordinator manages the development of an organization’s Disaster Staffing Plan. Using the following tools, the EPC will:
- Assign disaster response roles
- Customize toolkit materials
- Lead a tabletop exercise
- Perform ongoing maintenance to the plan
Tools for the EPC
- User Guide - Provides the EPC with a step-by-step guide to using the toolkit and preparing staff for their disaster response roles.
- Staffing Chart - Shows recommended Disaster Response Roles to be filled by the organization’s staff. It is based on a chain of command led by the Incident Commander.
- Tabletop Facilitator Guide - Helps the EPC prepare for, conduct and follow up on the organization’s Tabletop Exercise.
- Tabletop Evaluation Form - Answers questions about the strengths and weaknesses of the Tabletop Exercise and how to improve it.
- After Action Report Guide - Helps the EPC write an After Action Report (AAR) after every Tabletop Exercise or disaster. The report helps to evaluate staff performance and the overall effectiveness of the organization’s Disaster Staffing Plan.
- Tabletop Exercise Presentation - Helps the EPC conduct the Tabletop Exercise. It includes a simulated disaster scenario, staffing chart, sample agenda, and discussion questions.
Disaster Response Roles
Each Disaster Response Role has a Job Action Packet that includes a Job Description, Job Action Sheet and tools unique to each role.
- Emergency Preparedness Coordinator: Manages the development of the organization’s Disaster Staffing Plan, prepares staff for their disaster response roles and oversees ongoing maintenance.
- Incident Commander: Overrides normal operating procedures and protocols to direct organizational resources to disaster preparedness and response and recovery actions.
- External Communications Liaison: Directs and approves the organization’s messaging to media, funders, government agencies and other external stakeholders.
- Logistics Chief: Makes arrangements to move staff, equipment and supplies to and from sites that need additional resources.
- Business Continuity Chief: Remains aware of the organization’s cash needs and insurance coverage, maintains vital business records, and oversees important financial and operational matters
- IT Team Leader: Ensures the continuity of essential communications technology and computer systems.
- Human Resources Team Leader: Provides information to support optimal deployment of staff and volunteers in disaster response and recovery.
- Housing Chief: Directs the Building Protection and Resident Engagement Team Leaders to focus their efforts on emergency preparedness and response and recovery actions at each of the organization’s properties.
- Building Protection Team Leader: Takes all actions necessary to protect the infrastructure of an assigned building, including electrical, mechanical, water, steam, gas and elevator systems.
- Resident Engagement Team Leader: Takes all actions necessary to communicate with residents and help raise their preparedness.